Project Management

Plan Ambitious Projects
Deliver Them On Margin

Scope, schedule, and run client and internal projects with full visibility into budget, hours, and profitability — from kickoff to final invoice.

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TimeSheets Management

Tracks and logs working hours spent by team members across various tasks and projects.

Task Management

Organizes, assigns, prioritizes, and monitors individual work items to ensure timely completion.

Billing & Invoice

Generates client invoices and tracks payments based on billable hours.

Project Management

Plans, coordinates, and oversees overall timelines, resources, to keep projects on track.

What You Can Do?

Multiple project views

Gantt for sequencing, Kanban for flow, Calendar for capacity, List for detail, Workload for resource balancing — same data, four perspectives, switch with one click

Milestones & phases

Break projects into phases, attach payment milestones, and trigger invoices automatically when a milestone is signed off.

Budget vs actuals

Track planned hours, logged hours, billable rate, cost rate, and forecast spend on a single dashboard. No spreadsheet exports

Budget vs actuals

Track planned hours, logged hours, billable rate, cost rate, and forecast spend on a single dashboard. No spreadsheet exports

Project templates

Spin up a new project from a saved template — tasks, milestones, roles, rates, and document folders preconfigured.

Resource planning

See who's overbooked next week, who has capacity, and which projects are at risk before they slip. Drag-and-drop reallocation

Risk & RAID logs

Track risks, assumptions, issues, and dependencies inline. Flag blockers automatically when dependent tasks slip.

Project templates

Spin up a new project from a saved template — tasks, milestones, roles, rates, and document folders preconfigured.

Built for the way services teams actually run projects

Fixed-bid projects

Lock in a contract value. Track effort against budgeted hours. See your margin shrink or grow as the team logs time. Get an alert when you cross 70%, 90%, or 100% of budgeted hours.

Time & material projects

Set hourly rates per role, per person, or per project. Mark hours billable or non-billable as they're logged. Push approved hours straight into an invoice with one click.

Retainer engagements

Define monthly hour caps, rollover rules, and overage rates. Show clients exactly how their retainer is being used — and bill the overage automatically.

Milestone billing

Tie payment events to deliverables. When the client approves a milestone, Kairo generates the invoice draft, applies the right tax codes, and routes it for review.

Built for the way services teams actually run projects

Fixed-bid projects

Lock in a contract value. Track effort against budgeted hours. See your margin shrink or grow as the team logs time. Get an alert when you cross 70%, 90%, or 100% of budgeted hours.

Time & material projects

Set hourly rates per role, per person, or per project. Mark hours billable or non-billable as they're logged. Push approved hours straight into an invoice with one click.

Retainer engagements

Define monthly hour caps, rollover rules, and overage rates. Show clients exactly how their retainer is being used — and bill the overage automatically.

Milestone billing

Tie payment events to deliverables. When the client approves a milestone, Kairo generates the invoice draft, applies the right tax codes, and routes it for review.

Built for the way services teams actually run projects

Fixed-bid projects

Lock in a contract value. Track effort against budgeted hours. See your margin shrink or grow as the team logs time. Get an alert when you cross 70%, 90%, or 100% of budgeted hours.

Time & material projects

Set hourly rates per role, per person, or per project. Mark hours billable or non-billable as they're logged. Push approved hours straight into an invoice with one click.

Retainer engagements

Define monthly hour caps, rollover rules, and overage rates. Show clients exactly how their retainer is being used — and bill the overage automatically.

Milestone billing

Tie payment events to deliverables. When the client approves a milestone, Kairo generates the invoice draft, applies the right tax codes, and routes it for review.

Reports your CFO will trust.

Project profitability — revenue, cost, margin, and margin %. Utilization — billable hours / available hours by person, team, role. Budget burn — % consumed, days remaining, projected overrun. Forecast revenue — based on backlog, in-flight projects, and signed retainers. WIP & unbilled — exactly what work has been done but not yet invoiced.

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